OpenMarketing
  • direct / database marketing
  • July6th

    While there are lots of different form factors used in direct marketing, a letter inserted in a #10-window envelope remains the single most common format. This type of package can be broken down into 7 distinct surfaces. Here are some simple guidelines on how to make the most of each and every surface.

    1. Outer envelope: front (address) side
    Benefit-oriented copy and visuals that entice me to open the package. Make sure this is a “quick read.”

    2. Outer envelope: back (flap) side
    People have to turn over your mailing in order to open it. Keep the copy and visuals on the flap side simple and be repetitive on purpose. The point is not to do anything that makes the prospect stop and think. By the time the prospect gets to the flip-side of the envelope, they’re in the process of opening your piece. Keep the momentum going, so you get the behavior you want, an open envelope.

    3. The letter: top right … the so-called “Johnson Box”
    Back in the day, this piece of real-estate was named after its inventor – Mr. Johnson – who liked to use the space to the right of the prospect’s address to showcase the offer. Often the description of the offer would appear in a box. Testing has since shown that the box is a distraction. Instead, use this space to draw attention to your offer, ideally using a combination of words and pictures. The Johnson box works because your name is an icon for you, which means that anything you put directly adjacent to the salutation will get noticed.

    4. The letter: body
    We live in a post-literate age, which means you should format your letter so that it can be skimmed very quickly. Use bullets and sentence fragments and keep the writing at the 3rd-grade level.

    5. The letter – P.S.
    Readers have been trained to quickly scan the letter from top to bottom and to look for a P.S. The P.S. is the place where you should quickly restate the benefits of the offer and the call-to-action.

    6. Buck Slip | Order Card | Lift Note
    No matter what you call it, this is a small piece that is separate and distinct from the letter. Use this piece to romance the offer.

    7. Brochure
    Of all the elements of your DM package, this is the least important. Most of the time, including a brochure in your package will not lift response in any appreciable way.

  • May15th

    The Lake Wobegon effect: Or how to avoid the customers you wish you didn’t have

    Garrison Keillor’s radio show, A Prarie Home Companion, originates from the mythical Minnesota town of Lake Wobegone, where “the women are strong, the men are good looking, and all the children are above average.”

    Like the parents of Lake Wobegon, a lot of marketing managers seem to live in a place that’s a little disconnected from reality. In that place, every customer is profitable. In the real world, they’re not, and there’s an important issue in all this for marketers.

    Marketing, particularly direct and online, is typically focused on two activities–acquiring new customers, and retaining existing ones. In both cases, the metrics are typically pretty cut-and-dried. But as Einstein is said to have said, “Make everything as simple as possible, but not simpler.”

    The classic metrics many marketers rely on may, in fact, be too simplistic: How many customers did we acquire? What did they spend? How much revenue did they bring in? Often, that is as far as the analysis goes. A new customer is a new customer is a new customer. Revenue is revenue. It’s all good.

    Not quite. In fact, there are many customers you would be better off without. Let’s repeat that: there are customers you have now that you don’t want, and there are new customers you don’t want to go near.

    Why? Because they are costing, rather than making, you money. This happens in every business, selling every sort of product, in every market.

    Black-belt marketing, then, is not simply going out and bringing in customers. It also requires understanding both what kind of customers you want and, perhaps more importantly, what kind you don’t. Or, if you will, identifying the kids in Lake Wobegone who are a little … slow.

    Here’s an example. One company, contending with an erosion of its profits, determined that an astonishing 15% of customers were actually costing them money. Although these people exhibited all the traditional signs of being good-paying, high-value customers, and they spent a lot of money, it turned out that down the road they had a tendency to get behind, sooner or later, on their bills. This led to a long series of extremely expensive collection actions the company was obliged to take, including customer visits, repeated communications, and so on. The cost of these steps guaranteed that these customers, even if they paid up, would remain unprofitable, on average, for at least 18 months.

    This sounds like a finance issue, right? What does this have to do with marketing? Well, thanks to CRM and customer database technology, the answer turns out to be everything.

    Like a lot of businesses, this company had never done an in-depth profitability analysis of its customer base. In particular, it had never analyzed what kind of long-term behavior different customer segments tended to exhibit, and how that affected their long-term value. Had it done so, it would have discovered a segment of problem children within its customer base that was costing it a fortune, no matter how much they spent. In fact, the more service the company gave these customers, the more money it lost.

    As a rule of thumb, roughly 15% of your customers are responsible for 65% of your customer-service costs. And it’s increasingly possible to predict who they’re going to be.

    Consider retailing. Retail is all about a few basic metrics—same-store sales growth, revenues and so on. The customers who are part of loyalty programs and who receive the most love and care tend to be the ones who spend the most—period.

    It turns out, however, that someone who buys a lot of clothing may also purchase only during sales or may return a lot of what she buys or may require a huge amount of customer-service help (electronics and computer manufacturers tend to suffer from this, too) and is therefore not only not profitable, but deeply unprofitable. Some of your biggest spenders may be costing you more than they are worth.

    And without some kind of lifetime value analysis, as a marketer you may be spending enormous amounts of money to acquire these customers in the first place. Or, to put it another way, you may be spending hundreds of dollars to acquire customers who are costing you money. That is not really a formula for business success. And by doing some analysis, you can do a great deal to stop this situation before it starts.

    The solution? Conceptually, it’s a three-step process:

    • Do the homework to understand which of your customers are profitable and how profitable they are. Remember, revenue doesn’t equal profitability. The results of this research may astonish you.
    • Do the database work to understand who these customers really are—append demographic data to your customer database and develop a rich profile.
    • Finally, in both your acquisition and retention work, avoid marketing to people who match this profile. Clone your money-making customers and avoid those with profiles similar to the money-losers. Allocate your scarce marketing dollars to the customers who are making you money, not these guys.

    That’s the long answer. The short one is this: accept the fact that there are some customers you really don’t want.

    There’s an ancient business joke about a guy who buys a product for $1 and is selling it for $.95. A friend asks him how he can possibly stay in business when he’s selling his product for a loss, and the guy says, “Oh, that’s easy. I’m making it up on volume.”

    At the end of the day, volume isn’t the point. Profit is the point. More and more, it’s the job of marketers to understand where that profit comes from—and more importantly, where losses come from—and to use that data to guide their marketing and allocate their spending.

    Even in Lake Wobegone, where all the children are above average, some are more above-average than others.

    First published on the site Marketing Professionals in May 2004.

  • December8th

    Ronald G. Drozdenko and Peter Drake – Optimal Database Marketing
    Good guide to analytic techniques, especially now that the “the big red book” (referenced below) is out of print.

    Lois K. Geller – Response: The complete guide to profitable direct marketing
    Good overview for people who are just getting started in direct marketing.

    Garth Hallberg – All Consumers are NOT created equal
    From the head of the “differential marketing” practice at O& M, which is what these guys call direct marketing. Interesting perspective on the intersection between direct marketing and consumer packaged goods.

    Ed Nash – The Direct Marketing Handbook
    The big red book. If it’s not in here, it may not exist. If you can only buy one DM book, this is probably it. Nash has also edited a similar encyclopedia on best practices in database marketing called Database Marketing.

    David Ogilvy’s – On Advertising: Confessions of an Advertising Man
    David didn’t know it but he was really a DM guy.

    Stewart Pearson – Building Brands Directly
    Written by a Brit and “spot on” when it comes to how branding and DM can be used in a complementary fashion. Exclusive focus on B-t-B DM, which is rare.

    Don Peppers and Martha Rogers, Ph.D. – The One to One Future
    The book that served as a wake up call to the entire marketing community to take DM seriously. There is a sequel “Enterprise” version that speaks to impact of the Internet on one-to-one marketing.

    Frederick Reichheld -The Loyalty Effect
    Written by a consultant from Bain known affectionately as “Mr. Retention.” Be afraid, be very afraid. Major management consulting firms are discovering DM in a big way. Read Chapters 1 – 3 and avoid the rest, it’s largely redundant.

    Patricia Seybold – Customers.com
    A direct marketing book dressed up in new economy guise.

    David Siegel – Creating Killer Websites
    Won’t tell you much about DM goodness but will give you the basic design principles so you can feel savvy about this new, largely direct response medium.

    David Shepard – The New Direct Marketing
    The definitive guide for quant jocks. Practical how to guide by a recognized expert. David also offers a course that is well worth taking if you are are a nerd in waiting.

    Joan Throckmorton – Winning Direct Response Advertising: From Print Through Interactive Media
    The rules as they used to apply to direct marketing. Know them so you can break them.

  • December2nd

    Zoning and Cloning your Best Customers; Avoiding the Worst

    Before the bubble popped in April of 2000, all that mattered for a new economy company was to get big fast, which in turn meant acquiring customers at any cost.

    Well, Toto, we aren’t in Kansas anymore— which is my way of saying that start ups must now prove they are on a “path to profitability”. This in turn is driving people to go back to the future, to return to fundamental tools of direct marketing, such as RFM. RFM stands for recency, frequency, and monetary value and is one powerful yet relatively simple analytic tool.

    RECENCY (R)
    This is a score designed to represent how recently the customer bought from you. All things being equal, customers who purchased from you most recently are the best source of new business for three reasons:

    Sanitary data
    The more recent the buyer the better the chance that the data corresponding to that buyer is update and in good hygene, which means you’ll get fewer pieces of email or snail mail returned to you. Email addresses in particular age very quickly, which means that if you depend on email to drive repeat business, less recent names on your file are likely to yield far less revenue that more recent names.

    Brand affinity
    Recent buyers were attracted to your brand for a reason, and presumably that reason will extend to another purchase that is close in time to the first.

    Actively seeking solutions in your category
    A recent buyer generally corresponds to a buyer who is active seeking solutions in your category. (If you’ve changed strategic directions and don’t feel recently is relevant to active search behavior in the category, you may wish to go on and look at other factors, such as product affinities score. See David Shepard’s book for a discussion of product affinities and how to calculate them.)

    Scoring
    One way to score a file for recency is like so:

    • Give all customers who have purchased in the last 6 months a score of 3
    • Give customers who have purchased within 6 to 18 months a score of 2
    • Give customers who purchased within 18 to 36 months a score of 1
    • Give all customers on your file for 36 months or more get a score of zero (which is about what they’re probably worth)

    FREQUENCY(F)
    The frequency that a given customer purchases from you in a particular time period. Often times, this means recording how often a particular customer purchases within a 90-day window. Some people also like to score the file based not only on frequency in a given time period but also count the number of categories a particular customer has purchased in during that same window. This gives you a measure of depth of purchasing activity within your overall franchise. The idea being that if you have a large and broad product base, both frequency and depth will be important in separating out the best customers from the rest.

    MONETARY VALUE (M)
    The value of that customer’s purchases, ideally in terms of net margin or profit contribution.

    Continuing with our scoring example
    Now multiply all the scores together (R x F x M). Sort the file with high RFM customers at the top and low RFM customers at the bottom. The top 20 percent of your file represents your zone of opportunity. These are your best customers. The bottom 20 percent of your file represents your zone of avoidance. These are your worst customers.

    This new information lets you do two important things. First, you can prioritize your marketing resources based on objectives for each of these customer segments. Many successful companies spend heaviest against the middle 60 percent, focusing on moving them up to the top 20 percent. Second, you create a profile of your best customers and use that information to clone these types of customers next time you field a marketing program designed to acquire new customers.

    Cloning Customers
    Say you have a file of 1 million records. The top 20 percent of customers based on RFM represents 200,000 records. An old homily from direct marketing is that the best source of new business is customers who look like your old customers. Consequently, what you want to do is take those 400,000 records from the top and bottom of your file and match them to one of several published database sources, to learn more about them. For example, if you sell business-to-business, you may wish to match the file to Dun & Bradstreet’s file, to be able to profile your best customers by company size and SIC (standard industry classification) code. If you sell to the home market, you may want to work with Metromail or Lifestyle Selector, who have rich databases that can give you both demographic and psychographic information on your customers.

    Now that you have identified your best customers and what they look like in terms of the types of businesses they work in or the demographics and psychographics that best describe them, you start to target your marketing mix toward acquiring more customers who fit the profile of what your best customers look like.

    Avoidance as a strategy
    What about your worst customers, those customers at the bottom of your file with the lowest RFM scores? One of the realities of life after the bubble popped is that companies can no longer afford to waste dollars chasing after unprofitable customers. Which means you can use the profiles you’ve developed that describe the bottom 20% of the file – to ensure you don’t go after these types of customers in your next marketing campaign.

    First published in Marketing Computers magazine in September 1995 and updated July 2001; reprinted here with permission.

  • December1st

    Towards Relationship Marketing

    Three fundamental building blocks of any relationship marketing program: Recognition, Reward, Shared Purpose

    The computer biz is aging fast. If you want proof, you need only attend PC Expo and go eyeball to eyeball with those waiting in line for a taxi. Today you’ll find that the average attendee sports a few wrinkles and gray hair in abundance. It’s not only “our crowd” that is showing signs of wear and tear. The people we sell to are also aging rapidly. In the home market, 40% of households already own one or more PCs. In the business market, the majority of new PCs are purchased as replacements for an existing desktop machine. These trends mean that as an industry we must wean ourselves away from new customer acquisition as the single marketing strategy that will determine our success or failure to one where retention and cross-selling are equally if not more important.

    Weaning is hard work. Ask any mom and she’ll tell you that one of the biggest problems here is listening to the well-meaning but misinformed advice of so-called experts. For example, Steve Ballmer, Executive Vice President of Microsoft (the company we all love to hate), is on record as saying that relationship marketing doesn’t apply to his franchise in that Microsoft sells the majority of its product through the channel. Not true, Steve! This is an old wives’ tale of the first order.

    In fact, relationship marketing is a broad-based strategy that applies to any company that depends on sales to existing customers for its financial health and well-being. The problem is that few people really understand what relationship marketing is, never mind how to put together a program that makes sense for their customer base.

    Ask the average marketing person to define RM and they’re likely to point to a customer newsletter they received or one of the frequent flyer programs they belong to, or hand you a thank-you card they recently received from a retailer. While these tactics could all be part of a relationship marketing program, taken by themselves they are just that — tactics.

    Here’s the definition we use with our clients. See if it works for you:

    “Relationship marketing is an ongoing program designed to treat different customers differently based on their underlying affinity to the brand.”


    Relationship marketing is where advertising and direct marketing intersect.

    Advertising professionals have long known how to wrap the brand in emotion. Like advertising, relationship marketing starts with the premise that people buy the brands they do for both rational and emotional reasons. Where advertising seeks to create a preference for the brand, RM works to strengthen the emotional attachment to your company. The goal is to build an attachment that will endure the inevitable ups and downs inherent in marketing technology products. (One day your product is on top of the world, well differentiated, the darling of every review and roundup. The next day, you find that your point of difference has evaporated into thin air due to the introduction of an even whizzier product from the competition.)

    So what’s a smart company like yours to do? Build strong relationships with your customers that keep them true to your brand. The kind of relationships we’re talking about aren’t necessarily of the touchy-feely kind. Technology buyers don’t want you to send them flowers, a birthday greeting, or a thank-you note. No, what the technology buyer wants is a relationship built on recognition, reward, and shared purpose:

    • Recognition
      Recognizing your best customers as such.
    • Reward
      Rewarding your best customers with extras that add value to their product experience.
    • Shared purpose.
      Encouraging your customers to feel a part of something bigger than they are. This was the original basis for user groups—to help customers bond with other like-minded customers.


    The best relationship marketing programs use recognition in combination with reward and shared purpose. Volume discounts and points programs are nice, but they do little to shape and change how the customer feels about your product, service, and company. Savvy customers can recognize a bribe when they see it. If you have to bribe someone into buying your product, it probably means you don’t have much of a relationship with them to begin with.

    We’re all familiar with the frequent flyer programs that award points in exchange for purchase. What may not be obvious is how these programs work. The airlines have figured out that people will go out of their way just to maintain their best-customer status so as to have the ability to block the seat next to them in coach or upgrade to first class on a whim and very little cold, hard cash.

    Think about your holiday card list. Chances are, only about 10% of that list is made up of people in your inner circle. It’s this top 10% that gets a regular, ongoing stream of communications, which you hand-pick for their relevance to them. Everyone else gets a single mailing once a year with a generic recap of the year’s events.

    At the very minimum, you should be touching your best customers more often than customers of lesser value. Does upping the frequency of communications lead to greater loyalty and ultimately more buying of your products and services over the competition? Yes, as long as the communications you send are well targeted for maximum impact and relevance.

    Consider establishing a separate e-mail address for best customers off your website, one that guarantees select customers an answer within 24 hours. Use snail mail to make sure your best customers know about your latest, greatest product offering before it hits the press. After all, you wouldn’t let your best friend read about your engagement in the newspaper, would you? Yet, it is standard in our industry to preview new products with the press before we get the word out to our best customers.

    All relationship marketing programs use recognition, reward, and shared purpose in some combination to increase customers’ affinity to the brand and therefore their willingness to spend more with you as opposed to your competition. Your customers have a special relationship with you by virtue of the fact that they are your customers. What relationship marketing is all about is leveraging your initial relationship into something more meaningful, more long-lasting, and ultimately more financially rewarding.

    First published in Marketing Computers magazine October 1997 and reprinted here with permission.